Clinical Research Oriented Workshop (CROW) Meeting: July 10, 2014

Present:  Sylvie Frisbie, Juvena Hitt, Kairn Kelley, Rodger Kessler, Ben Littenberg, Connie van Eeghen, Jon van Luling

Start Up: Jill Jemison and Pamela James (support staff for this application) from COM Technology Services.

1.                  Discussion: Research Collaboration Network: “The Commons” http://commons.med.uvm.edu/

a.       This is a document sharing platform, based on SharePoint, with supportive features:

                                                  i.      Calendars (may be more than one) – can be viewed through Outlook but not vice-versa

                                                ii.      Announcements (straight text)

                                              iii.      Subfolders of documents

                                              iv.      Knowledge Bases: wikis for self-publishing that supports links

1.      Includes version control, for back version capture

2.      Links to OneNote, including highlighting, printing (with stylus), and drawing

                                                v.      List tools

                                              vi.      Discussion Boards

                                            vii.      MS Office Suite

b.      Also includes simple surveys, inside the domain (e.g. faculty)

c.       Limited to 100G of storage to start with; may be expanded

d.      REDCap is run through CCTS in the CoM; not sure of future linkage.  This Intranet can hold the data from REDCap but does not replace REDCap.  (Not directly imported at this point.)

e.       Stata’s high speed server is more protected (less ability to provide access); VCHURES is also on the Stata server.  There may be a “window” provided from the Intranet to this server.

f.       The Intranet is NOT the place for PHI; keep it on a more secured server.  More coming in the future.

g.      Security of the files meets the standards set by FAHC (firewalls with “incursion boxes;” development of policies and memoranda of understanding with every investigator)

h.      “Group” Application: patient centered research collaborative with UVM and community members, as well as researchers from other organizations

                                                  i.      Can use non-UVM email addresses

                                                ii.      Set up as a separate account through “Account Request” form

i.        Request: a 3^rd party email application that notifies the users of updates and displays the new discussion/item

2.                  Next Workshop Meeting(s): Thursdays, 11:30 a.m. – 12:45 p.m., at Given Courtyard South Level 4.   Remember: the first 15 minutes are for checking in with each other.

a.       July 17: Rodger – Vermont Integrate Profile validation

b.      July 24: Kairn – Lit Review

Recorder: Connie van Eeghen and Sylvie Frisbie